Your IT department loves the simplicity of BoardDocs, but really wants to integrate information from BoardDocs into your organization's existing web site. Or alternatively, you may be looking to create custom reports with the data stored in your BoardDocs database. With XML you can do just that!
BoardDocs features several ways for subscribers to access data stored in their BoardDocs database outside of our standard interface. It's important to note that we only make public information available via XML. To view the private information, you still need to authenticate with your username and password. It's also important to note that the information we provide in XML format will take you to the actual documents, meaning that the formatting of agenda items, library documents, or policies is still handled by BoardDocs. Due to the technical nature of this information, you may want to direct this article to an IT professional within your organization. Ready? Let's get started.
Let's start with how you can get to the information in BoardDocs. All BoardDocs customers have access to their information using a unique URL. The URL structure across all BoardDocs sites is essentially the same, but within each URL there is a unique section for each subscriber's site. Here is an example:
You received your unique URL during your implementation. With that information in hand, you can extract the data by appending additional codes after the Board.nsf portion of your URL.
To see the public interface, simply append /Public to the end of the URL. To access the private interface, add /Private?open&login to the end of the URL.
Now that you have a little background, lets look at how you can retrive the RSS and XML information from BoardDocs. You will need to add the following URL codes to the end of your unique BoardDocs URLs, after /Board.nsf.
List of Board Members*
All Active Meetings
Current Active Meetings (Featured)
Policies Under Consideration
The extracted XML does not represent all of the data that exists in the BoardDocs database, but rather includes summary information and links to the content delivered in XML format. Remember that these are not enabled web services, and there is no associated XSL, WSDL, or DTD, so formatting the lists is left up to you.
You can use applications like Crystal Reports, Microsoft Access, and even Excel to build reports using the extracted data. For example, if you want a list of all policies that the board is considering, you can simply export the Policies Under Consideration XML feed to Excel.
Click here to reference instructions on how to export an XML feed to Excel.
Some subscribers are utilizing the XML feeds to customize the way they are using BoardDocs. Click here to view the custom policy interface created by the Park City School District.
Using XML or RSS, you can extract BoardDocs data and even build your own special front end interface that matches the look and feel of your existing web site.
*BoardDocs Pro Only
Last Updated 10/4/16 DA