BoardDocs Agenda Item: F.02. Agreement with The Aspen Group International, LLC to Continue Implementation of Coherent Governance and Authorization to Pay Expenses (Board Governance Policy: GC-10)

			Agenda Item
F.02. Agreement with The Aspen Group International, LLC to Continue Implementation of Coherent Governance and Authorization to Pay Expenses (Board Governance Policy: GC-10)
Meeting:	09/08/2009
Category:	F. OPERATIONAL MATTERS RESERVED FOR THE BOARD
Agenda Type:	Action	Preferred Date:
Fiscal Impact:	Yes	Absolute Date:
Dollar Amount:	$81,588.15	Budgeted:	Yes
		Budget Source:	Deputy Supt -Contracted Services

Agenda Item Content

RECOMMENDATION: 1) Approve agreement with Aspen Group International, LLC, Agreement No. 90-268-17-PS, effective September 1, 2009 through February 28, 2010, to provide continuing support and coaching to the Board of Education and executive staff as the board transitions into the effective implementation of coherent governance; and 2) Authorize payment of $588.15 to the Aspen Group International, LLC for August 2009 travel related expenses.

FISCAL IMPACT: Total cost of agreement is a not to exceed amount of $81,000, of which $66,000 is for services to be provided and a not to exceed amount of $15,000 for travel and expense reimbursement during the term of the agreement. Total cost of additional travel related expenses is $588.15. Budget string: 5635 00000 00 5100 7100 0000 01000 0000 2010.

BACKGROUND: Government Code section 53060 allows a school district to directly enter into a contract for specialized services. On April 22, 2008, the board approved an agreement with Aspen Group International, LLC (Aspen) to initiate a Coherent Governance model and training program. Aspen conducted regular training sessions for the board and executive staff and Aspen has provided assistance by reviewing and critiquing Operational Expectations monitoring reports to assure consistent and effective implementation.

The agreement approved by the board on August 19, 2008 and amended on October 14, 2008 provided consultant service to the board for the period August 1, 2008 through August 31, 2009. While the contract specified nine site visits to San Diego, Aspen was agreeable to working with the board as needed and at their availability. During the term of the contract Aspen facilitated 11 sessions with the board and two additional sessions were scheduled which the board had to cancel or reschedule on short notice due to district budget-related issues; special board meetings were needed to address those matters. The maximum amount for travel related expenses as specified in the August 1, 2008 through August 31, 2009 contract has been exceeded by $588.15. Approval of recommendation 2 will authorize reimbursement for these additional expenses.

Upon approval of recommendation 1, Aspen will continue the implementation of this governance model and provide five, on-site training sessions, review and critique all Results and Operational Expectations monitoring reports, review agendas and other documents and processes as requested to assure consistent and effective implementation of Coherent Governance.

[Originator/Contact: Cheryl Ward, Director, Board Services, 619.725.5522, cward@sandi.net]

Created on 08/12/2009 at 01:20 PM by Josefina Viorato. Last update on 09/02/2009 by Josefina Viorato.