Madison County Eagle (Madison, VA)
August 26, 2012
MADISON -- The five members of the Madison County School Board and Superintendent Matt Eberhardt took their brand new Lenovo laptop computers out for a “test spin” at their Aug. 13 regular monthly meeting.
Having the new computers at their meetings makes it possible for them to use “BoardDocs,” which is described as a paperless meeting solution that provides a web-based service.
“By making meeting agendas and supporting documents available on the Internet, we will be able distribute documents associated with board meetings more quickly and efficiently, at a dramatically reduced cost to the division,” Superintendent Matt Eberhardt said in an email sent to The Eagle last week.
He also said, “Electronic distribution will not only save time and resources, it will also provide unprecedented public access. Interested people will be able to review information prior to board meetings. And, all documents are automatically archived for review at a later date.
“Additionally, this will increase the amount of time board members have to review agenda information, enabling them to better prepare for meetings. Under the old paper system, the meeting packet could not be distributed until every document had been prepared, submitted and approved. Once all the documents were submitted, staff members would typically spend two to three days assembling the documents into packets before distributing them to the board members. In this new system, board members will be able to review information as it is published.
“The Madison School Board will also have access to other School Boards across the nation using BoardDocs, giving them access to best practices in order to gain important knowledge about initiatives others have considered or implemented.
“Lastly, going paperless is not only cost effective, it is good for the planet by reducing the thousands of pieces of paper required to be copied and distributed on a monthly basis.
“This will help us be more transparent, cost-effective, efficient and green.”